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Meeting guidance

McMaster’s mask mandate is paused as of June 1. The university continues to strongly encourage our community to wear a mask when indoors, even though masks will not be required. 

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In-person meetings are permitted, following guidelines for meetings, including masking and physical distancing. 

  • In-person meetings on campus may be scheduled where possible to achieve physical distancing and a reasonable attempt should be made to accommodate attendees who work remotely.  
  • Follow eating policy for the given meeting room you are in as this varies across campus spaces.

The following steps should help you prepare for a meeting that is best held in-person, online or hybrid: 

  • Identify if meeting can appropriately be completed virtually, or if an in-person meeting is necessary.  
  • Confirm the maximum occupancy of the meeting space that can support physical distancing. 
  • Implement the use of technology for hybrid meeting arrangements to support individuals attending virtually. 
  • Resources to support your hybrid meeting planning are available here. 

Click the button below for a guide to help you decide whether your meeting should be in-person, online or hybrid.  


  • Record the names of all in-person attendees.  
  • Attendees are encouraged to wear a mask in all indoor spaces.
  • Prior to beginning the meeting, use alcohol wipes provided to sanitize high touch surfaces (i.e. doorknobs, desktop, etc.) and shared equipment, and dispose of wipes. 
  • Avoid touching face, eyes and mouth.  
  • After leaving meeting space, immediately proceed to the nearest sink with soap and water, and thoroughly wash hands or use hand sanitizer.